Institute Management System

Cloud-based system for managing day-to-day operations of Institutes
without any hassle

Manage Courses and Batches:

Setup and manage various courses and batches as per your institution's requirements.

  • Create and manage courses being offered by the institute

  • Define Course Code, Syllabus, Books and other information related to a course

  • Map courses to degree i.e courses being offered in a Degree

  • Enroll students in a course and manage current and carry over courses

  • Extensive collaboration tools for interactivity between faculty and students and also among peers

  • Tools to manage homework, and assessments

  • Various communication tools including chat, discussion boards for knowledge sharing

  • Teacher feedback

  • Grading and performance reporting system

Timetable :

You can create clean and an error free timetable within minutes thus ensures the best utilization and optimization of teachers and employees across your institution.

  • Generate schedule for classes, faculty and resources such as rooms, auditorium

  • Drag and drop timetable

  • Alerts on subject limits per week stats

  • Alerts on employee subject limits while creating timetable

  • Timetable creation in advance

  • Edit/Delete timetable facility available

Student Admission :

Efficiently manage the whole process for student admission using customized admission forms and help welcome applicants that are the best fit for your institution.

  • Create, manage & publish your Institute Information Online and let millions of students know about your institute

  • Setup your customized online application and publish them right away or schedule them as per requirement

  • Manage your Admission Process Online which gives you an Instant & Comprehensive view of applicant.

    • View applicants based on different filters available
    • View the status of the applicant like pending, eligible etc
    • Allot or discard the applicants after reviewing
    • Completed registration form print facility available
    • Set the minimum score, pin facility, approval system etc. as per requirement
    • Subject based registration

Institute/Event Calendar :

It can Inform, and communicate the events happening in and out of campus just at a glance at your color coded calendar.

  • Create any type of event with/without description

  • Display Events, Examination, Holidays and Dues in the calendar

  • Can mark if the event is a holiday

  • Separate color for each action as categorized items above

  • Display all information about the items on hovering over the color spots in the calendar

  • Monthly view of all items

  • Easy navigation of calendar month

User Management :

Brainybatch ERP provides four user roles - Administrator, Employee, Student, and Parent - that determine what the user can and cannot do within system. Administrators can assign and manage employee privileges based on the role played in the institution.

  • Search for any users using the search bar

  • View profile of all users based on the roles

  • View/Edit users password and privileges

  • Set privileges to users as per their roles

  • Allows organization to set standards for different roles based on their responsibility

Employee/Teacher Login :

You can provide a secure personalized login credentials for every employee, allowing them to perform their tasks efficiently depending on the privileges assigned by their roles.

  • Employees/teachers can complete registration on brainybatch ERP by simply signing in and then get verified by their respective institution.

  • After registration they can access their respective institution from web or mobile apps using their credentials.

Student/Parent Login :

You can provide a secure personalized login credentials for every student and parent; to empower all students to make the most of it and achieve their educational goals, while facilitating parents to monitor and track their ward's progress reports, results, attendance, and many more.

  • Brainybatch allots a series of tokens that will be further used by your students and their parents to complete registration on brainybatch ERP.

  • After registration they can access their respective institution from web or mobile apps using their credentials.

Report Center :

Generate various reports on your students, employees, courses, and fee schedules.

  • Create custom report for student and employees

  • Custom name can be given for the custom report

  • Create custom report based on input criteria based on large number of fields available

  • Create the report to display based on the user requirement

  • Arrange the report display as required

  • Displayed custom report can be rearranged in ascending or descending order based on any of the fields available in the displayed report

  • View/Delete custom report facility

Various reports can be extracted from the system that gives the management access to real time information. Some reports that can be generated are

  • Student listing with ability to choose any field from the profile

  • Student - Degree Enrollment report

  • Student - Course Enrollment report

  • Degree - Course mapping report

  • Student Attendance report

  • Student Marksheet details

  • Fees collection report with ability to slice and dice fees heads

  • Fees Outstanding report

  • Certificate issued/requested/pending report

HR Management :

You can get records and organize all employee details enabling quick access to employee information, and effective management of employee payroll and leave.

  • Manage all employees from admission to exit

  • Customizable admission form

  • Manage entire payroll efficiently

  • Customizable and robust payroll form

  • Efficient leave management system available

  • Authenticated pay slip approval system

  • One click pay slip approval and reject facilities

  • Normal and advanced search facility

Manage Examination :

You can get various grading systems such as ICSE, CCE, CWA, and GPA to generating various student examinations reports, schedule and manage examinations effortlessly to fit the needs of your institution.

  • Create different types of exams based on grades, marks etc.

  • Group exams if required

  • Online exams services

  • Extensive Report center

  • Generate report for required exams

  • Statistical and Graphical view of all reports

  • Automated, quick and on demand report generation

  • Statistical and chart reports, a better analytical view

  • GPA, CCE and CWA Evaluation methods

Campus News Management :

Spread the news and keep all your employees and students engaged by bringing the latest happenings on campus right to their dashboards and mobile phones.

  • Create/edit/delete news

  • Search for any news using search bar

  • View all news facility also available

  • Add News using rich text format

  • Edit/Delete news

  • Published news has the facility to comment also

  • Delete comment facility also available

Finance :

You can secure your financial system with finance module providing a speedy and effective way to record financial transactions, online transactions, and can get financial reports that will help you to gain financial details for managing the costs and the expenditures.

  • Comprehensive Fee classification system

  • Separate fee collection date designing system for faster finance process

  • Easy analysis of fee defaulters and fee structure available

  • Easy fee submission process

  • Fee import facility for faster system use

  • Manage and Pay instant fees

  • Manage entire expense and incomes

  • Customize and manage different category of expense and incomes

  • Different Report generation facility

  • Automatic transaction facility are available

  • Pay slip approval system

  • Manage Asset and Liabilities

  • Manage Donations

Custom Student Remarks :

Teachers can provide feedback and general comments about a student based on his/her performance in class and in examinations.

Student Attendance :

Teachers can mark and track student attendance quickly to enable them to focus on the lessons at hand.

  • Easy marking of attendance

  • Note/Remarks for attendance can be given

  • Different types of attendance report can be taken

  • Reports can be filtered using the available filters

  • Integrate with hardware devices RFID and Biometric

Student Information :

Brainybatch ERP provides a quick and easy way to search and access all your student records, both current and archived using various filters.

  • Normal student view facility based on batches

  • Search existing and former students

  • Advanced search facility to search for specific type of students based on large number of filters

Messaging System :

There is an inbuilt messaging system for quick and easy communication between employees, students, and parents that also acts as a reminder system by sending the user prompt reminders.

  • Inbuilt messaging system

  • Easy and quick way to send messages to any user in the system

  • Effective communication between administration, teachers, students and parents

  • Recording communications with students

  • Prior information can be informed about school events, news and holidays

SMS Integration :

Our system will help you to communicate with students, parents, and employees on a more personal level by sending SMS text messages right to their mobile phones from any platform (Mobile or web). Customize the SMS settings to deliver alerts when specific events occur in system.

Communication Tools

Internal Email
Real-time Chat

Instructors can create and post important messages in a course. Announcement/Notice can be sent by email and SMS. Instructors can create multiple forums around different topics to facilitate threaded, asynchronous discussions which can involve teachers and students.

Users can send messages to other users in the same course. The messages are in text format, and can include file attachments. Users enrolled in a course, can chat real time with one another, while they are in the course page.

Content Tools

Web Links
File Manager

Instructors can deliver online, automatically-scored tests and surveys. Varied question types (e.g. true/false, multiple choice) can be used.

Instructors can then view, manage, and grade tests submitted by students.

Instructors can create assignments and assign them to students. Students can submit assignments as text with or without attachments. Instructors then can view and grade assignments submitted by students.

Productivity Tools

Online Grade
Profile Search
Lecture Plan

Instructors can add, update, delete and manage grades for students. Users can create entries for campus and personal events, and then can view entries by day, week, or month.

Instructors can create, update and delete daily attendance records, which can be tracked by students.

Users can search the profiles of all other users by name, last name etc. Instructors can create and update their Lecture Plan for the semester / year & mark the actual progress against the plan, which can be tracked by the admin.

Administrative Tools

Course Authorization
Action Tools
Other tools

Administrator can create/delete courses, enroll/un-enroll students, and enroll/un-enroll teachers, map teachers and students to specific courses. Administrators can create roles with specific access privileges to course content and tools. Instructors or students may be assigned different roles in different courses.

Announcements / Calendar / Mail / Search

  • Online anonymous feedback of teachers
  • Delegation of admin rights for the system
  • Enrolment reports by year/term/course
  • Course reports by year/term/user
  • Attendance reports by course/user
  • Grade reports by course/user
  • Instructor feedback reports

Cloud-based system for managing day-to-day operations of Institutes without any hassle

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